About the job
634505BRIntroductionAt IBM, work is more than a job – it’s a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you’ve never thought possible. Are you ready to lead in this new era of technology and solve some of the world’s most challenging problems? If so, lets talk.Your Role and ResponsibilitiesSupporting Several Managers And Executives With Following TasksCo-ordinates all meeting invitesAccepts or decline invites as per client requestsProvides availability to relevant requestsSet up meetings across multiple time zonesReservation of meeting rooms, technical equipment and catering serviceArrangement of national and international conference callsPreparation and creation of meeting, event, workshop agendasEvent- and workshop-managementCo-ordinates all travel arrangements (local and international).Expense claimsAnd Other Activities LikeE-Mailbox handling for supported managementStationeryDistribution listRequest and tracking of data sheetsStand in for colleagues in case of vacation and sicknessRequired Technical and Professional ExpertiseRequired Professional And Technical Expertise
Required Professional And Technical Expertise
Priority is put on experience: at least 3 years of practice as an assistant, preferably in an international company, very good organization and communication skills
Reliable and conscientious
Confidentiality
Fluent in English and Arabic (spoken and written) – communication on daily basis
Microsoft Office (Word, Excel, PowerPoint), experience with mail applications Outlook is preferred), experience as an Internet user
Personal Requirements
Flexibility in an environment of often-changing situations
Strong team orientation – As part of greater MEA team you will be coordinating with other colleagues.
Efficient communication
Passion for the business and dynamic attitude
Proactive work habits – to be able to handle many items in the run-up
Acceptance of working within defined processes
Self dependency – to handle stand in situations and provide smooth support
Stress resistant
Organizational talent and talent for clear prioritization
Interest to work in an innovative and permanently changing environment
Timeliness and punctuality
