Job Description

Job Purpose

The Administrative Assistant will provide administrative and clerical support to ensure smooth day-to-day office operations and support the Engineering and Tendering Departments through effective documentation, coordination, and professional communication in an engineering and contracting environment.

Key Responsibilities

Administrative & Office Support

• Provide administrative and clerical support for daily office operations.
• Handle emails, correspondence, and phone calls in a professional manner.
• Assist in scheduling meetings and organizing office activities when required.
• Support office supplies management and coordinate with suppliers and courier services.

Engineering & Tendering Support

• Assist Engineering and Tendering teams in preparing and organizing project and tender documents.
• Support the drafting, formatting, and reviewing of technical and financial proposals.
• Coordinate internally to collect required documents for tenders and submissions.

Documentation & Filing

• Maintain and update organized electronic and hard-copy filing systems for projects, tenders, and correspondence.
• Assist in document control, version tracking, and proper archiving of records.

Coordination & Communication

• Communicate professionally with internal teams, clients, consultants, and suppliers under supervision.
• Follow up on assigned tasks, documents, and deadlines to ensure timely completion.

Requirements

Required Skills

• Good organizational and time management skills.
• Strong attention to detail and accuracy.
• Professional communication and interpersonal skills.
• Ability to multitask and work under supervision.
• Very good command of English (written and spoken).

Technical Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to prepare professional documents, reports, and presentations.

Required Education

• Bachelor’s degree.

Required Experience

• 1–3 years of experience as an Administrative Assistant or in a similar administrative role.
• Previous experience in an engineering, construction, MEP, or contracting company is preferred.

Working Conditions

• Office-based role with regular interaction with Engineering and Tendering teams.
• Extensive use of computers and office systems.

Industry

Earthing & Lightning Protection