Job Description

Executive Support:

• Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for the CEO’s meetings, presentations, and conferences.
• Ensure the CEO is well-prepared for meetings, including briefing on agenda items, providing necessary documents, and summarizing key information.
• Act as the CEO’s gatekeeper, screening calls, emails, and requests, ensuring the CEO’s time is maximized.

Communication & Liaison:

• Serve as a primary point of contact between the CEO and internal or external stakeholders, including employees, clients, and partners.
• Ensure timely responses to messages and follow-up on action items from meetings or correspondence.

Project Management & Reporting:

• Assist in managing and tracking the CEO’s key projects, including deadlines, deliverables, and progress updates.
• Prepare detailed reports and summaries for the CEO, keeping them informed on important business developments.
• Analyze data and provide insights to assist the CEO in making informed decisions or presentations.

General Administrative Support:

• Organize internal and external events or meetings for the CEO, such as conferences, board meetings, or team-building activities.
• Handle all aspects of the CEO’s travel logistics, including booking flights, hotel accommodations, ground transportation, and meeting arrangements.
• Organize and maintain a filing system for the CEO’s important documents, reports, and other materials.

Requirements

• Bachelor’s degree in business administration, management, or a related field.
• Proven experience as an office manager, administrative assistant, or in a similar role.
• Experience in office management or in supporting senior staff with administrative tasks.
• Excellent in English is a must.
• Very Good in German.
• Must be female and under the age of 40.
• Proficiency with office software (Microsoft Office, Google Workspace, etc.).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work independently.
• Strong problem-solving skills and the ability to troubleshoot issues efficiently.
• A positive attitude, strong work ethic, and a willingness to contribute to a team-oriented environment.