Job Description

• Manage the efficient transfer of documents and correspondence between the Egypt office and the UAE head office, ensuring timely delivery and accurate record-keeping.
• Organize and maintain a comprehensive filing system (both electronic and paper) for documents exchanged between offices.
• Prepare, edit, and format official documents, reports, and presentations for management, ensuring adherence to company standards.
• Coordinate communication between team members in both locations, facilitating meetings and follow-ups as necessary.
• Track and manage deadlines related to document submissions, ensuring that all timelines are met.
• Assist in the preparation and distribution of internal communications related to document transfers.
• Provide administrative support to executives, including scheduling meetings, managing calendars, and arranging travel as needed.
• Foster positive relationships with team members and stakeholders in both locations to enhance collaboration and information flow.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Proven experience as an executive secretary or in a similar administrative role, ideally in an international or cross-border setting.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
• Excellent written and verbal communication skills in both English and Arabic; proficiency in additional languages is a plus.
• Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Strong knowledge of document management and transfer procedures.
• Ability to maintain confidentiality and handle sensitive information with discretion.