Job Description

• Manage and optimize a complex, multi-organizational calendar using Outlook Calendar.
• Schedule meetings, resolve conflicts, and ensure the executive’s time is allocated efficiently.
• Prepare daily summary reports, including a Morning Plan detailing today’s schedule, pending tasks, and follow-ups, and an Evening Review summarizing completed items and previewing the next day.
• Assign tasks to team members, capturing clear descriptions, assignees, due dates, and priorities.
• Track task progress and follow up on pending or overdue items proactively.
• Maintain an organized task database to ensure nothing falls through the cracks.
• Support the CEO’s personal branding activities, including coordinating content, managing professional presence, and following up on branding initiatives.
• Utilize AI-powered tools to enhance productivity, automate routine tasks, conduct research, and improve executive support processes.
• Monitor, organize, and manage business emails via Outlook, ensuring timely responses to critical communications.
• Draft, review, and send emails on behalf of the executive, maintaining a professional and appropriate tone.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting C-level executives.

• Fluent in English (spoken and written) with the ability to communicate professionally with clients, partners, and stakeholders.

• Excellent written and verbal communication skills in both English and Arabic.

• Strong experience in Microsoft Outlook (Email and Calendar) and Google Workspace (Drive, Contacts, Gmail).

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities across different business entities.

• Experience in task tracking, follow-up, and ensuring accountability across teams.

• Familiarity with Personal Branding strategies, including content coordination, profile management, and supporting executive visibility across professional platforms.

• Strong understanding of Artificial Intelligence tools and productivity solutions, with the ability to leverage AI to improve efficiency, research, content creation, and administrative workflows.

• Ability to conduct research and prepare professional reports, articles, presentations, and executive summaries.

• High level of discretion and confidentiality when handling sensitive business and personal information.

• Proactive, resourceful, and capable of anticipating executive needs with minimal supervision.

• Male candidates are preferred.

• High level of flexibility and responsiveness, including availability outside standard working hours when required to support executive priorities.