Key Responsibilities

• Maintain and enhance office systems, including data management and filing, to support business operations and requirements.
• Coordinate and uphold administrative procedures, as well as filing and archiving systems.
• Support the coordination of Board and AGM meetings, including arranging logistics such as room bookings and tele/video conference setup.
• Assist in organizing and maintaining the Board calendar to ensure effective scheduling and planning.
• Draft and prepare correspondence, memoranda, and reports as required.
• Prepare resolutions, memoranda, and notices for review by senior management.
• Respond to inquiries and requests promptly, handling matters independently where appropriate.
• Submit files and prepare daily, weekly, and monthly reports as requested.
• Liaise with vendors, suppliers, and internal stakeholders to ensure smooth operations.
• Ensure all office supplies are available and sufficient, particularly for Board documentation and materials.
• Receive and distribute mail and courier deliveries, ensuring proper documentation and timely handover.
• Conduct research and compile relevant information to support issue analysis and problem-solving.
• Maintain consistent professionalism in attendance, punctuality, personal presentation, and adherence to health and safety procedures.
• Perform any other related duties as assigned.

Qualifications

• Bachelor’s degree in commerce, Business Administration, Arts, or an equivalent discipline.
• 2–4 years of experience in administrative roles, preferably within Board secretarial functions.
• Excellent command of both English and Arabic, with strong bilingual writing and translation skills.
• High level of accuracy with a sound understanding of general banking operations and practices.
• Ability to adapt to new tools, systems, and techniques effectively.
• Strong communication skills, with a proactive and self-motivated approach to work.
• Demonstrates high levels of confidentiality, professionalism, self-confidence, and loyalty.
• Eagerness to learn and continuously develop skills.
• Maintains a proactive, responsible, and accountable attitude.