Job Description

Role Description

This is a full-time on-site Executive Assistant to the Chairman role located in Heliopolis at Bostani Chocolatier. (Willingness to travel internationally on short notice) The Executive Assistant will provide executive administrative assistance, manage expense reports, offer executive support, handle communication, and provide general administrative assistance on a day-to-day basis.

???? Key Responsibilities:

Provide high-level administrative and strategic support to the Chairman, ensuring efficient schedule and priority management.
Organize domestic and international meetings, prepare pre-meeting briefs, data-driven reports, and presentations.
Analyze data (financial, operational, or market-related) and generate actionable insights using Excel, Power BI, or Tableau.
Coordinate international travel (flights, visas, accommodations) and accompany the Chairman on overseas trips when required.
Act as a liaison between the Chairman and internal/external stakeholders, ensuring seamless communication.
Maintain confidential records and databases with utmost discretion.

Requirements

✅ Qualifications & Skills:

+5 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-level executives.
Previous experience in Retail and manufacturing field companies.
Advanced Data Analysis Skills:
Proficiency in Excel (Pivot Tables, VLOOKUP, Macros).
Experience with Power BI, Tableau, or SQL (a strong plus).
Ability to translate data into clear PowerPoint presentations.
Willingness to travel internationally on short notice.
Fluency in English and Arabic (written and spoken). Chinese is a PLUS
Exceptional organizational skills with a problem-solving, proactive mindset.
Knowledge of project management tools (e.g., Asana, Trello) is a plus.