Job Description

We are looking for a highly organized and proactive Executive Assistant & operations coordinator.

 to support daily operations for a fast-growing Canadian moving and logistics company.

This role combines operations coordination, customer communication, dispatch support, and sales follow-up. The ideal candidate is detail-oriented, confident communicating in English, and able to work in a fast-paced environment while supporting a team operating on Canadian time zones.

This is a long-term opportunity with growth potential for the right candidate.

Responsibilities

• Coordinate daily schedules and dispatch operations
• Communicate with customers regarding bookings, ETAs, and updates
• Follow up with leads, estimates, and customer inquiries
• Update internal systems and job notes accurately
• Assist with sales coordination and client communication
• Support crew scheduling and operational follow-ups
• Monitor and organize operational tasks and pending actions
• Handle administrative and coordination tasks as required
• Maintain professional communication with both customers and team members

Requirements

• Fluent English is mandatory (spoken and written)
• Strong communication and organizational skills
• Ability to multitask and work under pressure
• Detail-oriented and highly responsive
• Comfortable working with Canadian time zones
• Flexible to work during Egyptian holidays
• Previous experience in operations, customer service, dispatch, sales support, or administration is preferred
• Good computer skills and ability to learn new systems quickly
• Reliable internet connection and laptop required