Job Description

Executive Assistant & Outreach Coordinator

Full Time | Remote | US Business Hours Required

GrieveAI is seeking a highly organized and proactive Executive Assistant & Outreach Coordinator to support executive operations, appointment setting, lead generation, marketing activities, and day to day business administration. This role includes managing calendars, meetings, email communications, project tracking, and administrative tasks while also conducting prospect research, outreach through email, LinkedIn, and phone calls, scheduling appointments, maintaining CRM records, and coordinating follow up activities.

The ideal candidate will have experience as an Executive Assistant, Virtual Assistant, Outreach Coordinator, or similar role and possess strong organizational, communication, and relationship management skills. Responsibilities also include creating marketing materials in Canva, supporting email campaigns and events, and assisting with lead generation initiatives. Candidates should be comfortable using Canva, CRM systems, Microsoft Office, Slack, and preferably GoHighLevel.

Successful candidates will demonstrate excellent written and spoken English, a professional phone and video presence, strong attention to detail, the ability to work independently with minimal supervision, and availability during US business hours. Experience with LinkedIn outreach, appointment setting, marketing coordination, and working in startup or small business environments is preferred.

Requirements

Qualifications & Skills

Minimum 3 years of experience in an Executive Assistant, Virtual Assistant, Administrative, Outreach, or similar role. Must have strong English communication skills, experience with calendar management, appointment setting, customer outreach, CRM systems, Canva, Microsoft Office, and Slack. Candidates should be highly organized, detail oriented, able to manage multiple priorities independently, and available during U.S. business hours with a reliable internet connection.

Preferred Experience

Experience supporting executives or entrepreneurs, using GoHighLevel, conducting LinkedIn outreach, email marketing, lead generation, market research, and creating professional marketing materials such as presentations, flyers, social media graphics, and lead magnets.

Key Tools

Canva, GoHighLevel, CRM Systems, Microsoft Office, Slack.

Certifications (Optional)

Executive Assistant, Virtual Assistant, Digital Marketing, HubSpot CRM, or Google Workspace certifications.