Responsibilities

– Receive and process RFQs and tenders for Oil & Gas companies, initiating requests for quotations to suppliers for both technical and commercial proposals.

– Search for the best source and best price for the requested items within the tender closing date.

– Review and assess supplier commercial & technical offers with the account manager, ensuring compliance with internal guidelines and client specifications regarding quoted items, delivery conditions, and payment terms.

– Create opportunities, input quoted items and create quotations within the ERP system, ensuring accurate record-keeping.

– Prepare the tender documents and be sure that the document delivered in time.

– Request necessary bid bonds, performance bonds, and advanced payment bonds from our finance department during tendering and contract execution phases.

– Process purchase orders through the ERP system after client approval, with the agreed-upon payment terms and delivery details.

– Generate purchase receipts in the ERP for received materials, ensuring accurate tracking and documentation.

– Create and manage sales orders within the ERP and coordinating the delivery of materials to clients.

– Generate delivery notes in the ERP while the clients are receiving their materials and coordinate with the warehouse team.

– Develop and maintain comprehensive databases for suppliers, clients, and RFQs, analyzing tender outcomes to identify trends and reasons for won and lost bids.

– Prepare reports, updates, and documentation as required by the management.

Qualifications

• Bachelor’s degree in Business Administration, Sales, or related field..
• 3-5 years of experience in general supplies.
• Ability to work collaboratively with other departments.
• Strong communication and organization skills.