Job Description

1. Billing & Invoicing

• Generate and distribute accurate customer invoices (including recurring, project-based, and ad-hoc billing).
• Verify contract terms, pricing, and discounts before invoicing.
• Resolve billing discrepancies and disputes in collaboration with Sales and Customer Service.

2. Collections & Cash Application

• Monitor AR aging reports and proactively follow up on overdue accounts.
• Communicate with customers via email/phone to secure payments and negotiate payment plans.
• Accurately apply cash receipts, reconcile unapplied payments, and resolve misapplied funds.

3. Month-End Close & Financial Reporting

• Perform month-end closing tasks (accruals, bad debt reserves, revenue recognition adjustments).
• Reconcile the AR sub-ledger to the GL and investigate discrepancies.
• Prepare key reports: AR Aging, DSO (Days Sales Outstanding), Cash Flow Forecasts.

4. Customer & Credit Management

• Assess customer creditworthiness and set credit limits.
• Process credit memos, refunds, and write-offs as needed.
• Maintain accurate customer records and documentation for audits.

Requirements

• Education: Bachelor’s degree in accounting, Finance, or related field.
• Experience: 4+ years in AR or general accounting (prior supervisory experience a plus).
• Technical Skills: Proficiency in ERP systems (SAP, Oracle, NetSuite), Excel (VLOOKUP, PivotTables), and AP automation tools.
• Soft Skills: Strong communication, problem-solving, and organizational abilities.
• Certifications (Preferred): CPA, CMA, or AP certification (e.g., CAPA).